Files / documents on a Word Toolbar

Files / documents on a Word Toolbar

Post by TWFyZ3 » Tue, 27 May 2008 00:32:00


I need to make a toolbar in Word 2003 (PC running on XP) that has links to
Word files in My Documents. I have seen this on a computer and the customer
wants to know how to do this. I do hope I have explained this clearly and am
holding thumbs that someone can assist.
--
Margy
South Africa
 
 
 

Files / documents on a Word Toolbar

Post by Herb Tyson » Tue, 27 May 2008 13:22:35

Here's one way... Put any command on a toolbar as a holding space (I tend to
use the FileOpen command, but it really can be any command at all). Then,
with the Customize dialog box still on screen, right click the added command
on the toolbar (it could be in a menu, as well), and choose Assign
Hyperlink - Open. Navigate to the desired file, click on it, then click OK.
Right-click again and change the name to something that tells the user what
file it will open.

Click Close in the Customize dialog when you're done.

Mind you... I get an annoying beep and warning when I open files this way.
But, that might be a function of Vista, since I don't recall the beep from
doing it in XP. But, it's been a while, so it might've beeped then, as well.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://www.yqcomputer.com/
Web: http://www.yqcomputer.com/

 
 
 

Files / documents on a Word Toolbar

Post by Graham May » Tue, 27 May 2008 13:44:32

Add the Work menu to the menu bar (Tools > Customize) and add the files you
require to the menu..

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://www.yqcomputer.com/
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
 
 

Files / documents on a Word Toolbar

Post by Mark » Tue, 27 May 2008 19:32:20


Have you tried the Built-in Menu called Work?

Mark
 
 
 

Files / documents on a Word Toolbar

Post by TWFyZ3 » Tue, 27 May 2008 20:29:01

Yes Mark - Graham Mayor suggested it to me and I think it is fantastic. I am
trying to see how one would delete a single file off the Work Menu should one
not want it there anymore. If you can assist with that I would be most
grateful. Also is there a limit to how many files one can list on that Work
Menu please?
--
Margy
South Africa
 
 
 

Files / documents on a Word Toolbar

Post by TWFyZ3 » Tue, 27 May 2008 20:31:01

Thanks so much Graham. I am delighted with the work menu. However can you
tell me how to delete a single file off the work menu should one not want it
there anymore - that is without deleting the whole work menu and having to
start again. Also is there a limit to how many files one can have listed on
the Work Menu.

Many thanks again.
--
Margy
South Africa
 
 
 

Files / documents on a Word Toolbar

Post by TWFyZ3 » Tue, 27 May 2008 20:35:01

Thanks so much Herb. That is exactly what is on my clients PC. However, I am
just getting a warning message each time I click one of the links.
"Hyperlinks can be harmful to your computer and data. To protect your
computer, click only on those links from trust sources. Do you want to
continue?" She is not getting that when she clicks on her toolbar and I am
sure this will bother her evey time she wants to open a document from the
toolbar. I have looked in Tools Options to see if I can disable the message -
but not winning. If you can assist me with that also, I would be really
happy.

Big thank you again.
--
Margy
South Africa
 
 
 

Files / documents on a Word Toolbar

Post by Suzanne S. » Tue, 27 May 2008 21:52:58

Press Ctrl+Alt+Hyphen and click on a file to remove it. Use this shortcut
with care, as it will delete *any* menu entry you click on. (But it is "used
up" after one use and can be dismissed with ESC if you invoke it
inadvertently.)

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
 
 
 

Files / documents on a Word Toolbar

Post by Mark » Tue, 27 May 2008 21:57:32


Hi Margy

Not sure where it belongs, but in All Commands you will find an item
called ToolsCustomizeRemoveMenuShortcut, which I have added to the Work
menu (just under the Add to Work Menu item).

The shortcut key is [Alt Ctl -]

I haven't pushed the menu hard enough to know is limits.

Mark
 
 
 

Files / documents on a Word Toolbar

Post by Graham May » Tue, 27 May 2008 22:47:19

Use the 'destructive cursor' - CTRL+ALT+Hyphen - to delete unwanted entries
(carefully as this tool will delete any menu item without warning). ESC (or
applying it) cancels the cursor.

I cannot recall the number of items the menu holds, but more than its
capacity suggests the use of the favourites folder.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://www.yqcomputer.com/
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
 
 

Files / documents on a Word Toolbar

Post by Graham May » Tue, 27 May 2008 22:53:52

Ahh! I see this has already been addressed in another branch of the thread
:)

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://www.yqcomputer.com/
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
 
 

Files / documents on a Word Toolbar

Post by Jay Freedm » Wed, 28 May 2008 00:15:24

i Margy,

You should probably go with the Work menu (and I'm a bit surprised that no one
else pointed you to http://www.word.mvps.org/FAQs/General/WorkMenu.htm), but for
completeness here's how to get the toolbar you first described:

- Create a macro (http://www.gmayor.com/installing_macro.htm) in the Normal.dot
template (or in a template in the Startup folder) that opens the document you
want:

Sub OpenDocumentA()
Documents.Open FileName:="Document A.doc"
End Sub

You'll need a separate macro for each document you want to make a button for;
the word after "Sub" and the file name in quotes need to be changed for each
one. If the document is in Word's User Documents folder then you just need the
file name; if it's anywhere else you must also include the full path within the
quotes.

- In the Customize dialog, choose the Macros category and drag the
document-opening macros to the toolbar. Edit the names of the buttons as Herb
described.

These macros won't bother you with hyperlink warnings. But the macro creation
process is more difficult than using the Work menu, so I wouldn't suggest it
unless your customer is absolutely insistent on having a toolbar.

On Mon, 26 May 2008 04:35:01 -0700, Margy < XXXX@XXXXX.COM > wrote:

 
 
 

Files / documents on a Word Toolbar

Post by TWFyZ3 » Wed, 28 May 2008 02:19:00

i Jay

Thanks a million for your input. Suzanne and Mark below did suggest the Work
Menu - which was new to me as well and absolutely fantastic. So I am going to
offer the Work Menu option rather - simple and very easy to manage. I would
like to try the method that you have suggested as well and really do
appreciate your advice. I have worked with normal macros, but nothing complex
and no VBA at.
--
Margy
South Africa


"Jay Freedman" wrote:

 
 
 

Files / documents on a Word Toolbar

Post by TWFyZ3 » Wed, 28 May 2008 02:23:01

i Graham,

I have had such great input with regards to this query. I so appreciate the
assistance - I just can't tell you how much. Thanks you ever so much indeed.
I am delighted with the Work Menu and it will be something I will use a great
deal over and over. Thanks so much once again
--
Margy
 
 
 

Files / documents on a Word Toolbar

Post by U0pITUNTR » Fri, 30 May 2008 04:17:01

The Work Menu was a great option for previous versions of Word. Is there a
similar option for Word 2007? My users are very unhappy that they can no
longer use this option after the upgrade to Office 2007. I have offered them
the My Places option but that is not simple enough for them.
Thanks