footnote and blan spcaes between foornotes cannot be deleted

footnote and blan spcaes between foornotes cannot be deleted

Post by Reza » Wed, 03 Dec 2003 05:16:04


I have a document with many footnotes. There are blank
spaces between footnotes 6 and 9. I can not delete them
and make the footnotes numbering continuous. It tells
me "This is not a valid action for footnote." There are
no footnotes 7 and 8 in the main document. Furthermore, If
I delete a footnote in the document the text of the
footnote does not automatically disapprea. I have to
delete it manually which then the software gives me the
same message as above. If I insert a footnote after
footnote 6, it numbers it as number 9 rather 7 but it
automatically changes the numbering for the rest, the old
9 becomes 10 and so on. I have no idea what's going on.
Please help.
 
 
 

footnote and blan spcaes between foornotes cannot be deleted

Post by Suzanne S. » Wed, 03 Dec 2003 09:26:18

Sometimes you can use Backspace when Delete won't work.

 
 
 

footnote and blan spcaes between foornotes cannot be deleted

Post by Dayo Mitch » Wed, 03 Dec 2003 22:39:28

Turn on NonPrinting Characters (click on the standard toolbar) which will
help you see what is really going on. You can delete text in a note but not
the gray at the end of the note, which holds information for Word.

But, the problem is Word thinks notes 7 and 8 are there (and is leaving a
space for them), and you don't. Could they be Hidden in some way? I would
do some experimenting ***on a copy***--see if converting footnotes to
endnotes kicks Word into behaving. Perhaps try deleting the entire
paragraph with the problematic numbers and retyping it, as a last resort.

Try copying everything except the last in the doc to a new doc, as that
mark holds complex formatting. That Word won't let you delete other notes
suggests corruption across the doc, not just with these two notes, and
that's the first fix for a corrupt doc. If you have sections, do same thing
for each section, instead of for entire doc. Try this method for just the
paragraphs with the problematic invisible notes.

You are trying to delete notes by selecting the number in the *main text*
and deleting that, right? That's the proper way.

If you are deleting notes while Tracking Changes, that seems to get a little
complicated, and causes number confusion. Accepting all Changes fixes that.
I don't know whether using Cross-References could cause Word to get confused
when you start deleting.

Hope some of this brainstorming helps, or become unnecessary.

DM


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footnote and blan spcaes between foornotes cannot be deleted

Post by Suzanne S. » Sat, 06 Dec 2003 03:27:45

I find that it is almost always possible to remove these extra empty
paragraphs. If you select the paragraph mark and press Delete, you will get
a message that "This is not a valid action for footnotes." But if you put
the insertion point at the beginning of the paragraph and press Backspace
*or* at the end of the previous (footnote) paragraph and press Delete, the
extra paragraph will be deleted without demur.

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