Simple Cheap Single User Document Management System

Simple Cheap Single User Document Management System

Post by haridento » Wed, 19 May 2004 21:20:03


I am looking for a document management system for a single user to
control and manage report documents. It should allow a single user
working on a single machine to manage documents, control their
versions, store simple information about each document/version and
allow full-text searching of the documents.

Does anyone here know of a suitable tool?

Kind regards

Hari Denton

Health and Life Sciences Partnership
 
 
 

Simple Cheap Single User Document Management System

Post by Russell » Thu, 20 May 2004 08:46:58

What do you mean by a report? To some extent, MS Office has abilities that
may be worth looking into.

However, when I hear "reports" I'm thinking of COLD which generally uses
print jobs from old mainframe-like line printers. Office may not deal with
that very well, but it would be worth checking.

 
 
 

Simple Cheap Single User Document Management System

Post by haridento » Sat, 22 May 2004 18:51:04

The reports are simply word documents and maybe excel spreadsheets too.

How can I find out about this Office functionality?
 
 
 

Simple Cheap Single User Document Management System

Post by Russell » Sun, 23 May 2004 07:29:28

Word and Excel docs? Definitely look into all the features of MS Office
first. Office 2003 is connected with a Sharepoint Services that you will
want to look into.

I don't really have any recommendations on how to learn Office. That
depends on you. But you could start with going to Borders Books and looking
over all the books they have. Borders in my city has a large section on
computers and at least a whole shelf or two on just Office.

There are also companies that offer classes. Check the Yellow Pages under
computer training.

There maybe even on-line classes. I'd try Google to locate one if you want
to go that route.






that
with
 
 
 

Simple Cheap Single User Document Management System

Post by Michael T » Thu, 27 May 2004 03:22:09

>From a Report Management Perspective, If you are loooking at something
more along the old "COLD" (Computer Output to Laser Disc) Programs, I
would recommend Digitech Systems' PaperVision Enterprise. It's a great
product. I use it all the time!
 
 
 

Simple Cheap Single User Document Management System

Post by Doug Style » Thu, 27 May 2004 05:45:12

I would look at running a CVS server. (Concurrent Versioning System). CVS
is very old, open source, free software that is absolutely essential in
almost all information environments.

It does exactly what you're looking to do, and should multiple people ever
be required to work with the same documents - it ensures changes from one
person do not overwrite anothers, and can integrate the changes when two
documents have been edited by two different people and added to the database
at the same time.

Furthermore it only saves changes to documents with each version, keeping
the database of information small. It is a phenominal utility. You can
find out more about it at

http://www.yqcomputer.com/

or just click on the version you want at the middle of the screen and start
using it. It's worth the learning curve effort and you should be able to
figure it out within only a couple hours, teaching it to others takes only
15 - 30 minutes total.

Regards,

--Doug Styles
Infofile Systems Inc.
http://www.yqcomputer.com/