Actual dates change when calendar changes or status date changes.

Actual dates change when calendar changes or status date changes.

Post by U2NvdHQyN » Tue, 09 Aug 2005 23:52:02


After changing the calendar or updating the status date, many old completed
activities change their actual finish dates. Not all completed activities
change. Any idea how to fix this or stop it from happening? MS Project 2003
Standard.
 
 
 

Actual dates change when calendar changes or status date changes.

Post by SnVsaWV » Wed, 10 Aug 2005 01:32:05

Hi Scott27,

I would check Tools>Options the Calculation tab. There are several options
that which impact tracking changes if a status date is changed. (Move end of
completed parts after status date back to status date and Move start of
remaining parts before status date forward to status date.)

As to why it changes only some tasks, my assumption is that some tasks may
have been set up with differing task types (fixed units, fixed work, or fixed
duration.)

Hope this helps. Let us know how you get along.

Julie

 
 
 

Actual dates change when calendar changes or status date changes.

Post by Steve Hous » Wed, 10 Aug 2005 05:13:34

I have to wonder if you have actually entered a real Actual Finish date for
the tasks as you think you have. Remember that there are two different sets
of fields - there's Start and Finish and then there's Actual Start and
Actual Finish. They are not the same thing. While Actual Start and Finish
are just what they say, the just plain Start and Finish fields represent the
date the task is expected (or was expected) to start and finish. When you
enter a specific date in the Actual Start or Finish field it will cause the
same date to be entered in the scheduled Start or Finish but it doesn't work
the other way around. To view the Actual Start and Actual Finish fields,
you need to display the Tracking table from the View Tables menu.

If those tasks that are changing had their actuals posted by entering a date
in the scheduled Start and Finish columns in the regular Gantt chart entry
table, you haven't actually posted actuals at all but merely supplied
revised expected start and finish dates. If you then change calendars etc
those dates might change since they're only expected dates and as such are
not engraved in stone. Entering dates in the Tracking table Actual fields,
otoh, says that those dates are true history and as such they will be locked
down as they represent what really did happen instead of just what was
expected to happen.

--
Steve House [MVP]
MS Project Trainer & Consultant
Visit http://www.yqcomputer.com/